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PCO Quarterly

The PCO's quarterly newsletter for instructing departments

The PCO Quarterly is intended for anyone involved in instructing the PCO.

To be added to the mailing list, please contact us giving your name, designation, agency, email address, and phone number.

Highlights from the PCO Quarterly:

September 2014
June 2014
March 2014
December 2013
September 2013
June 2013
March 2013
December 2012
October 2012
July 2012
April 2012
July 2011
September 2010

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September 2014: Cabinet Office Circular: Attorney-General’s Protocol for Release of Draft Government Legislation Outside the Crown

Cabinet Office Circular CO (14) 4 provides the Attorney-General’s Protocol for Release of Draft Government Legislation Outside the Crown.

Section 61 of the Legislation Act 2012 confirms the long-standing position that draft legislation prepared by, or on behalf of, the Parliamentary Counsel Office is subject to legal professional privilege. Legal professional privilege in draft legislation lies with the Attorney-General as the principal law officer of the Crown. It is for the Attorney-General to determine whether to release draft legislation outside the Crown and, as a consequence, potentially waive legal professional privilege. 

The Protocol (annexed to the Circular) supplements existing guidance contained in paragraphs 4.58 to 4.68 of the Cabinet Manual 2008, and makes clear when the Attorney-General’s approval must be sought for the release of draft legislation outside the Crown.

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September 2014: New Standing Orders released

The new Standing Orders of the House of Representatives, effective from 15 August 2014, are available on the Parliament website under Parliamentary Business | Rules of the House.

Also available is a finding chart that shows how the Standing Orders have been renumbered.

The Standing Orders include the new streamlined procedures for the parliamentary stages of Revision Bills (SO 271).

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September 2014: Next Statutes Amendment Bill—2015

The Ministry of Justice (MOJ) is intending to include a new Statutes Amendment Bill (SAB) in the 2015 Legislation Programme.

SABs are introduced to promote technical, short, and non-controversial amendments to existing legislation. Cabinet generally agrees to a Statutes Amendment Bill being included in the Legislation Programme. The Cabinet Office will then advise all Ministers and Chief Executives by Cabinet Office Circular of the criteria, process, and deadlines for the development of the Bill.

More information about Statutes Amendment Bills can be found in the Cabinet Manual: Development and approval of bills, under the heading “Omnibus bills”.

Potential items for inclusion in the Bill are to be submitted to MOJ, which will coordinate its development. The timeframe for submitting items to MOJ is likely to start in February 2015, so you may wish to begin developing the policy for your proposals over the coming months.

Henna Martikainen will be the contact person regarding the Bill. If you have any queries, you can contact her at henna.martikainen@justice.govt.nz.

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June 2014: Legislation Amendment Bill introduced

The Legislation Amendment Bill was introduced in the House on 20 May 2014. The Bill:

  • moves the Interpretation Act 1999 into the Legislation Act 2012, with some amendments (Part 1)
  • enacts legislative disclosure requirements for Government Bills and SOPs, and also for disallowable instruments that are drafted by the PCO (Part 2)
  • makes minor amendments to the Legislation Act 2012 (Part 3).
Part 1: Interpretation Act 1999

The Bill re-enacts the Interpretation Act 1999, with some updating improvements, in the Legislation Act 2012.

In 2008 the Law Commission recommended bringing together all of the provisions about legislation to improve their accessibility. The Government delayed implementing the recommendation to relocate the Interpretation Act 1999 in the Legislation Bill in order to complete a review of the Interpretation rules.

The PCO published a public discussion paper in March 2013, proposing the relocation and updating of the Interpretation Act 1999. The submissions received in response provided general support for the proposals. Some small fine-tuning improvements and clarifications to the rules will address technical issues and developments identified since 1999.

These include:

  • a new provision to deal with the status of legislated examples by providing that an example will not be exhaustive and may extend a provision’s operation, to ensure that examples are properly considered
  • providing more clearly that a power in an enactment to confer or impose on a person a legal position (right, interest, title, immunity, duty, status, or capacity (for example, an entitlement to be registered under an enactment)) can be exercised between the enactment’s passing and commencement
  • a new provision that a reference in an enactment to a latent repealing enactment is until that latent repealing enactment comes into force a reference to the enactment being replaced
  • allowing regulations made under an Act to make consequential amendments to regulations made under another Act
  • setting out the rule established in case law about how to measure a time period described in months
  • clarifying the section 5(1) requirement so that the meaning of an enactment must be ascertained from its text in the light of its purpose and in its context.

The responsibility for administering the Interpretation rules will transfer from the Ministry of Justice to the PCO.

Part 2: Disclosure requirements for Government-initiated legislation

The Bill also enacts legislative disclosure requirements for Government Bills, SOPs, and disallowable instruments that are drafted by the PCO.

Departments are currently required to prepare legislative disclosure statements for Government Bills and substantive SOPs, which are published when the Bills and SOPs are published. These requirements, which have been implemented administratively since July 2013, will be extended to disallowable instruments.

Certain Government Bills (and amendments) will be excluded from the requirements:

  • Imprest Supply Bills, Appropriation Bills, Subordinate Legislation (Confirmation and Validation) Bills
  • Statutes Amendment Bills
  • Bills that primarily repeal or revoke spent enactments
  • revision Bills.

The requirements are designed to improve the quality of legislation by increasing the information available for the public and parliamentary scrutiny of new Government-initiated legislation. The statements provide:

  • background material and policy information concerning the legislation
  • information about key quality assurance assessments or processes used to test the robustness of the content of the legislation
  • information about significant or unusual legislative features.

Statements for SOPs will not be required if:

  • a statement cannot reasonably be prepared before the parliamentary scrutiny of the SOP occurs; or
  • no publicly available information about background material and policy information or the testing of the legislative content is available and the amendments would not have materially changed the original disclosures on the Bill.

For disallowable instruments, disclosure will be required about:

  • background material and policy information concerning the legislation
  • the key quality assurance processes used to test the robustness of its content.

However, the disclosure requirements will not apply if there is no relevant information available or information has already been published in another disclosure statement.

The Bill clarifies that the information disclosure obligation is not intended to impose conditions or restrictions on the content of legislation, on the legislative processes of Parliament, or on the ability of the Government to develop legislation. The disclosure provisions will be reviewed after five years and the review findings will be presented to the House and published.

The Treasury will administer these provisions.

Part 3: Legislation Act 2012 amendments

Part 3 of the Bill makes a few small amendments to the Legislation Act 2012, which include:

  • clarifying that the PCO’s statutory function includes publishing supporting documentation relating to Government Bills, SOPs, and certain instruments (for example, legislative disclosure statements)
  • repealing the requirement to designate by Gazetted notice those bookshops that sell hard copy legislation (for a reasonable price), as public access is now mainly through the free NZL website, which is an authoritative source of official legislation.

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March 2014: Congratulations (x 3)

bouquetThank you!

A bouquet to all those departments who have effectively managed their legislative bid process and programme this year. The legislation programme is looking more achievable than in previous years, as a result of departments' efforts.

Bill Moore QSO with Governor General cropWilliam Moore QSO

Bill Moore has been appointed a Companion of the Queen's Service Order in recognition of his services to the State. Pictured: the Governor-General congratulates Bill at the investiture on 19 March at Government House.

Launch of Subordinate Legislation in New Zealand

On 25 February 2014, the Attorney-General, Hon Christopher Finlayson QC, launched Subordinate Legislation in New Zealand by Ross Carter (Parliamentary Counsel), Jason McHerron, and Ryan Malone. David Noble introduced the event, held at Parliament.

In his speech, the Attorney emphasised the importance of subordinate legislation and highlighted the reforms to legislation brought about by the Legislation Act 2012. He congratulated the authors, describing the book as "an outstanding piece of work ... [that] should be in every law library, government department, and ministerial office".

Ross Carter, Jason McHerron, Ryan Malone, and David Noble at book launch

From left: Ross Carter, Jason McHerron, Ryan Malone, and David Noble

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March 2014: Notify PCO when legislation comes into force by non-standard means

From time to time, legislation is brought into force by non-standard means - perhaps by an exchange of letters, or by agreement - rather than on a fixed date or by Order in Council.

If this applies to legislation that your agency administers, please ensure you notify us when that non-standard event happens.

Otherwise, we are unlikely to find out at the right time and the legislation is likely to remain "not yet in force" on the New Zealand Legislation website.

To inform us, please email the details to PPU (please contact us for the email address) and copy your email to the legislation's drafter.

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March 2014: Submitting papers to LEG: new deadline, procedure for draft legislation

Cabinet Office Notice (14) 2 sets out the new meeting time and procedural information for the Cabinet Legislation Committee (LEG).

LEG is now meeting at 6.15 pm on a Wednesday during House sitting weeks.

The deadline for submitting papers is 10 am on the Thursday prior to the LEG meeting.

In order to ensure high quality legislative drafting, the Cabinet Office will only accept papers for which the proposed draft legislation (Bills or Legislative Instruments) has been finalised by the 10 am Thursday deadline.

If a department is preparing a paper for consideration by LEG, it must ensure that the PCO has adequate time to finalise the draft legislation before the 10 am Thursday deadline.

Departments should also allow adequate time for draft legislation to be considered by LEG, rather than a policy committee, and adhere to the 28-day rule if required.

The PCO will provide the necessary copies of the draft legislation directly to the Cabinet Office.

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March 2014: Publication of Legislative Instruments

In the previous PCO Quarterly, we explained that we are not in a position to delay publication or gazettal of Legislative Instruments (LIs) once they have been made (see below).

Nor can we release LIs to agencies for publication before they appear in the Gazette.

Legislative Instruments are published to the New Zealand Legislation website at 4 pm on their day of notification in the Gazette, appearing on the website shortly afterwards. (Earlier web publication times are possible for LIs notified in supplementary Gazettes, if arranged in advance. See Notifying Legislative Instruments.)

However, if you want to prepare for publication by having a link to the New Zealand Legislation website ready in advance, we can help. Please ensure that the link isn't released before the LI is published, though, for obvious reasons!

To obtain the URL in advance, email contact.pco@parliament.govt.nz.

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March 2014: SR series completed; LI series begins

December 2013 marked the end of the Statutory Regulations (SR) publication series. Legislative Instruments made in 2013 were included in the SR series; Legislative Instruments made from 2014 onwards will have an LI reference number.

The 2013 bound annual volumes, currently being printed, will be the final bound volumes published by the PCO. However, Legislation Direct will continue to publish bound annual volumes.

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March 2014: Official online legislation and older versions

NZ coat of armsOfficial legislation is available from the New Zealand Legislation website in PDF format. If a PDF displays the New Zealand Coat of Arms on its first page, it is official.

In many cases, it is not just the latest version of an Act or Legislative Instrument that is official. For example, four out of the eight available older versions of the Health and Safety in Employment Act 1992 are official.
A quick way to check whether a PDF is official is to look at its associated View whole version. Although not itself official, the View whole version will display the New Zealand Coat of Arms if the PDF is official.

To see all the different versions available of an Act or Legislative Instrument, look under its Versions and amendments tab. Click on + Show older versions to reveal the full list of versions.

For more information about official online legislation, see the New Zealand Legislation website.

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March 2014: How to download sections in Word or PDF format

You can download individual sections or clauses - up to 50 at a time, from one or more documents - from the New Zealand Legislation website in Word or PDF format by tagging them.

To do this, navigate to one of the sections or clauses you want to download and click the Tag section button.

Do this for each section or clause that you want to download in turn. Your collection of tagged sections/clauses will be saved for 13 days or until you clear it.

To view your collection, use the Tagged sections/clauses link at the top of the screen.

Then download your collection by clicking Download all.

Once your document is downloaded, you can print or save it (or edit it, if you selected Microsoft Word format).

Note that PDFs of tagged legislation are not official. See above for more about official PDFs.

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December 2013: Editorial by the Chief Parliamentary Counsel

David Noble

David Noble

This is the last PCO Quarterly of the year so I'd like to wish all our readers a happy and safe holiday.

It is also a good time to reflect on the past year and prepare for 2014. Each year brings its own unique demands, which we meet by working closely with departments. I thank you for your collaboration in 2013.

I reported in our Annual Report on a trend that has picked up pace in 2013: "The current legislative environment requires Bills to be drafted quickly, often in tandem with the policy development process. This has resulted in significant amendments being required as Bills are progressed through Parliament and is reflected in the increase in the number of SOPs drafted." This was the subject of further discussion at our Financial Review before the Justice and Electoral Select Committee, and we will be doing further analysis of the effect of this trend on our work and the consequences for Bill management in the House with the Leader of the House's office. I will be writing to Chief Executives and Chief Legal Advisers in the New Year on this subject.

Talking of the New Year, please ensure that the deadlines and requirements of Cabinet Office Circular (13) 5 on the 2014 Legislation Programme bid process are met. In particular, please note that bids must be with the CO by 10 am on 21 January, please discuss with PCO team leaders before suggesting minor Bills for inclusion in a Statutes Amendment Bill (paragraph 12 of the circular refers) to ensure that we agree it meets the requirements for an SAB, please take and include our advice on timetables (para 15), and please note the need for early (and thorough) instructions in 2014 or risk losing priority for that Bill (para 17). Please do not assume in any bid that there can be a reduction in our drafting time (para 19).

Finally, on a more cheerful note, 6 January 2014 will see the culmination of many years' effort in the PCO when I issue official legislation online via the New Zealand Legislation website - more on this below. I'd like to pay tribute to everyone in the PCO and instructing departments who has helped in achieving this outstanding result: official, free, readily accessible, and up-to-date legislation online.

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December 2013: Providing legislation to the public

If you provide legislation to the public - via your agency website, newsletters, media releases, etc - please ensure you do so by linking to the New Zealand Legislation website. This website is:

  • official
  • free
  • up to date.

But remember: don't provide a link before the legislation is published. New Acts are usually published on the New Zealand Legislation website on the same day that we receive assent information; new Legislative Instruments are published on the day they are gazetted.

If you would like to prepare a direct link in advance, for release as soon as the legislation is available, please let us know so that we can help: contact.pco@parliament.govt.nz.

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December 2013: Gazettal and publication of Legislative Instruments

There have been several requests recently from agencies and Ministers' offices either to delay gazettal of Legislative Instruments (LIs) once made or to delay publication on the New Zealand Legislation website.

Please remember that LIs, once signed, are made. Gazetting is only a public notification. Further, the PCO must publish LIs in electronic form as soon as practicable after the LI is made (refer section 6(3) of the Legislation Act 2012). This also applies to Acts (section 6(2) of the Legislation Act 2012). There is no ability for the PCO to delay gazettal or publication of LIs.

Accordingly, if there are timing issues relating to the making and publication of a LI, they need to be factored in when deciding on which date the LI is to be made, and the LI only sent to Cabinet for approval and signature by the Governor-General at that time.

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September 2013: Editorial by the Chief Parliamentary Counsel

By happy coincidence, preparation of this edition of the PCO Quarterly coincided with the delivery to the PCO of the latest edition of Thornton's Legislative Drafting,1 which was first published in 1970. Less happily, it has also coincided with the PCO returning "instructions" to an instructing agency on the grounds that they were inadequate to enable us to commence drafting. Putting these two events together, I hope that we - instructors and drafters - can ensure that Bill and regulations drafting for the Government in New Zealand can continue to operate at the very high levels I have witnessed since my appointment in 2007. Garth Thornton, himself a New Zealander and a legislative drafter with very wide international legislative drafting experience, recognised the critical role of instructions in his book and the current editor, Professor Xanthaki, with her very deep academic experience in the field, reinforces this.2

Thornton's Legislative Drafting, editor Professor Helen Xanthaki

Thornton's Legislative Drafting,
edited by Professor
Helen Xanthaki

To quote from the current edition's section entitled "how to write drafting instructions":

"Instructions should be written in narrative form in clear, straightforward language that is as free from jargon and technical language as the substance allows. They should be complete and they should be comprehensive."

Having just returned from a spell in the UK (where very full and comprehensive initial instructions in narrative form are the norm), I was reminded how flexible we are here in taking quite limited (ie not comprehensive) instructions and providing early drafts from which to set off the iterative process. Although I favour this flexible approach where it makes sense, I have noticed an increasing tendency towards short-form instructions. Elsewhere in this edition we notify readers of checklists for instructors highlighted on our website - one of which is the checklist for drafting instructions, which sets out in 13 short bullet points what initial instructions need to cover. I encourage all those in agencies embarking upon instructing us to ensure that they have checked their instructions against that checklist. That way we can all ensure that we produce high quality drafts of legislation that more quickly reach completion and readiness for introduction.

David Noble
Chief Parliamentary Counsel
27 September 2013

1 5th Edition; Editor - Professor Helen Xanthaki; Bloomsbury Professional Ltd. 2013 ISBN 978 78043 209 0
2 Having spent many hours with her on a coach stuck in traffic between St Petersburg and Moscow last year, we had the opportunity to discuss at length the legislative drafting process in NZ. (But that is another story!)

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September 2013: Concerns that might arise during drafting

If you have any concerns relating to the drafting of legislation, for example, timetables, process, service, or relationship issues that you cannot resolve with the drafter, the matter should be referred, in writing, to the relevant PCO Drafting Team Manager. This should be done at the time the matter arises. A copy of the written concerns will be provided to the relevant counsel. The Drafting Team Manager will resolve the matter with you and the counsel, or may refer the matter to the Deputy Chief Parliamentary Counsel or Chief Parliamentary Counsel if resolution is not possible.

See the Guide to Working with the PCO for information on the role of the drafter.

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September 2013: Regulations Review Committee questions

Where the Regulations Review Committee has requested information relating to instruments that they are reviewing, feel free to discuss your response with your Drafting Team Manager. This can be helpful, particularly where questions contain a legal or practice component.

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September 2013: Legislative drafting practice making clear new subordinate legislation's status

Introduction - new drafting practice adopted after review

The PCO has, in connection with the Legislation Act 2012 coming almost fully into force (on 5 August 2013), reviewed its practice for the drafting of (wholly new, or amended) empowering provisions for new subordinate legislation.

A particular focus of that review was making clear the status of instruments for the purposes of publication, disallowance, and tabling. The resulting new drafting practice adopted (with effect on and after 20 August 2013) ensures empowering provisions achieve their intended outcomes effectually, and in a way that is clear and more consistent.

Practice adopted relies on, and may describe or modify effect of, applicable default rules

An instrument's status can be made clear by reliance on applicable default rules, or by express statements (that confirm or modify the effect of applicable default rules). The Legislation Act 2012 envisages that other Acts will confirm or modify its effects.

The practice adopted indicates when empowering provisions do and don't state (confirm or describe) an instrument's status. That turns on whether the instrument made is an Order in Council ("traditional regulations"), or a non-Order in Council ("agency regulations"). If the position under the default rules is to be modified, the modification (overriding or departure) must be done by express statement.

The practice adopted balances:

  • avoiding declaratory provisions that don't alter, but only describe, the clear status under applicable default rules of Orders in Council; and
  • using declaratory provisions for non-Orders in Council ("agency regulations"), including where declaratory provisions have been required by Government responses to reports of the Regulations Review Committee.

Experience suggests that the Regulations Review Committee may recommend clarifying amendments to empowering provisions that leave unclear the publication, disallowance, and tabling status of non-Order in Council instruments that are legislative in character.

Standard wording (model clauses) giving effect to new practice adopted

The PCO has, to give effect to the practice adopted, also developed standard wording (model clauses). A copy of this wording and these model clauses is below. It indicates briefly and clearly the usual practical outcomes of the practice adopted. This information has also been communicated to the Regulations Review Committee and to others involved with new legislation (for example to the Legislation Advisory Committee).

Ensuring intended outcomes are achieved effectually, clearly, and consistently

Drafting instructions must indicate the intended status of instruments for the purposes of publication, disallowance, and tabling.

PCO counsel will confirm with instructors whether the instrument's status under the default rules, or a modification of that status, is intended. Then, by following the new drafting practice, PCO counsel will ensure empowering provisions achieve their intended outcomes effectually, and in a way that is clear and more consistent.

When to modify defaults (override or depart from Legislation Act 2012)

Express modifications that ensure that Orders in Council are not a legislative instrument (LI), or not a disallowable instrument, must be required by deliberate policy decisions and clearly justifiable in the light of past practice and relevant principles. Exemptions can be expected to be scrutinised closely by the Regulations Review Committee.

Publication outside the LI series (for example, in full in the Gazette, or via a website, or otherwise in a special way) will more likely be appropriate for non-Orders in Council or "agency regulations". But the empowering provision for them must always provide for availability (by stating that the instrument is a legislative instrument, or otherwise).

All instruments of a legislative character (ie all those with a significant legislative effect) are, by default, disallowable by virtue of the Legislation Act 2012 section 38(1)(c), unless section 38(2) or (3), or another enactment (section 38(4)), provides otherwise. If an instrument with a significant legislative effect is, for compelling reasons, not to be disallowable, an express provision is required to secure that outcome. The compelling reason may be that the instrument is made by the House of Representatives, is a remuneration instrument (see, for example, Governor-General Act 2010 sections 5(5), 6(4), and 8(6)), or is subject to affirmative resolution (see, for example, Dog Control Act 1996 section 78A(3)).

Conclusion

Instructors are both welcome and encouraged to consult PCO on the new drafting practice for making clear new subordinate legislation's status, including modifying any default status.

Standard wording for declaring status of subordinate legislation
ClassificationWording to use
The instrument will come within paragraph (a) of the definition of legislative instrument Don't put any statement in the empowering provision about the status of the instrument, unless you have to override the Legislation Act (see below).
The instrument does not come within paragraph (a) or (b) of the definition of legislative instrument

In the absence of instructions to the contrary, use:

Model clause 1: A [instrument] is a disallowable instrument for the purposes of the Legislation Act 2012 and must be presented to the House of Representatives under section 41 of that Act.

Departures from that standard position are:

If the instrument is to be published in the LI series (and will thus come within paragraph (c) of the definition of "legislative instrument"). For that departure the following provision is used:

Model clause 2: A [instrument] is a legislative instrument and a disallowable instrument for the purposes of the Legislation Act 2012 and must be presented to the House of Representatives under section 41 of that Act.

If the instrument is not to be disallowable, use:

Model clause 3: A [instrument] is not a disallowable instrument for the purposes of the Legislation Act 2012 and does not have to be presented to the House of Representatives under section 41 of that Act.

The instrument comes within paragraph (b) of the definition of legislative instrument Use model clause 2, unless you have to override the Legislation Act.
Overriding the Legislation Act for instruments within paragraph (a) or (b) of the definition of legislative instrument

If the instrument is not to be disallowable, use:

Model clause 4: A [instrument] is a legislative instrument but not a disallowable instrument for the purposes of the Legislation Act 2012 and must be presented to the House of Representatives under section 41 of that Act.

If the instructions are that the instrument is neither to be published in the LI series, nor to be disallowable, use:

Model clause 5: A [instrument] is neither a legislative instrument nor a disallowable instrument for the purposes of the Legislation Act 2012 and does not have to be presented to the House of Representatives under section 41 of that Act.

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June 2013: Legislation Act 2012: orders and regulations made

On 10 June 2013, the following orders and regulations were made:

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June 2013: Citing Standards in legislation

Update March 2014: see also the Standards New Zealand document "How are standards used in policy and legislation?"

It is important that Standards are referenced correctly in legislation. This article provides information on how to achieve this. Standards New Zealand is also always ready to help with further advice or by vetting citations (see end of this article). The article covers Standards as issued by Standards Developing Organisations (SDOs) at both a national level and at an industry sector level.

Why incorporate a Standard by reference? Doing this avoids reproducing the lengthy and often technical information contained in the Standard within the legislation itself. However, if a reference is ambiguous, the advantage is lost and, worse, the intent of the legislation itself can be compromised through challenges around which Standard or which version of a Standard is required.

Citing a New Zealand Standard in an Act or regulation places obligations on the Standards Council of New Zealand. Section 10(4) of the Standards Act 1988 requires that ministerial permission is sought in order to amend, revise, revoke, or replace a cited Standard. Please advise Standards New Zealand when you incorporate by reference, so that they will not be in technical breach of the Act.

References to Standards in legislation should include, as a minimum, the following five components:

1. Prefix

Usually the prefix will indicate the issuing body as well as some information about the type of Standard it is, for example:

SNZ HB: Standards New Zealand Handbook
NZS: New Zealand Standard
AS/NZS: joint Australian/New Zealand Standard
AS/NZS ISO: joint Australian/New Zealand adoption of an ISO (International Organization for Standardization) Standard
NZS AS: Australian Standard adopted as a New Zealand Standard
NZS BS: British Standard adopted as a New Zealand Standard
ISO/IEC TR: A Technical Report jointly issued by the ISO and IEC (International Electrotechnical Commission)

2. Number

Include all applicable part numbers. Examples are:

3604: This indicates Standard number 3604
4407.3.2: This indicates Standard number 4407, Part 3.2

Some SDOs use full stops or periods (.) between number and part number; others use dashes (-). The British Standards Institute (BSI) usually uses a dash between the number and part, and a period between part and subpart (eg BS 1560-3.2).
Be careful not to cite a "generic" number as a means of referencing multiple Standards, unless explanation is given as to interpretation. For example, the only Standards in the AS/NZS 3008 range are:

AS/NZS 3008.1.1:2009
AS/NZS 3008.1.2:2010

Here a reference to either AS/NZS 3008 or AS/NZS 3008.1 would be unclear as neither of these prefix/number combinations are actual Standards. AS/NZS 3008.1 by itself is simply a title construct to cover that branch in the subject and to group the Standards that come under it. For the avoidance of doubt, the individual Standards themselves should be referenced.

3. Year of issue

In most cases this is used by SDOs to differentiate between editions. Section 23 of the Standards Act 1988 covers some situations where legislation does not specify the year of issue of a New Zealand Standard. In such cases "any such citation shall (unless the context otherwise requires) be deemed to include and refer to the latest New Zealand standard with that citation (together with any modifications to it) promulgated by the Council before the Act was passed or the regulation or bylaw made" (emphasis added). Empowering legislation may require different interpretations as to which edition is referenced.

In contrast, citing an overseas Standard without specifying the year of issue creates uncertainty about which edition is being referenced, and this should be avoided if possible. However, not all SDOs use a year to indicate edition. Some use edition numbers, or a combination of year and edition number (for example IEC 60974-4 Edition 2.0 2010-08), while others provide only a publication date as the means of clearly identifying editions.

4. Title

Always accurately quote the full title. Many Standards titles can be very similar to each other. The full title for any given Standard includes, at a minimum, the number title, and the part title if it exists. To use the AS/NZS 3008.1.2 example again, the series title (overall subject) is "Electrical installations - Selection of cables", and the part title is "Part 1.2: Cables for alternating voltages up to and including 0.6/1 kV - Typical New Zealand conditions". These two titles should be concatenated to be fully correct: "Electrical installations - Selection of cables - Part 1.2: Cables for alternating voltages up to and including 0.6/1 kV - Typical New Zealand conditions".

5. Name of issuing organisation

If all the above details are clear and correct it may not be necessary to specify the name of the SDO. However it is desirable to do so, as the prefix itself does not always accurately indicate the SDO that produced the Standard. For instance, both Standards Australia and the Society of British Aerospace Companies (SBAC) have a Standard with the number AS 1162. Because of this, and in the interests of clarity, the citation should include the name of the SDO.

Note that some SDO organisational acronyms do not always match the English translation of the name. For example, ISO is officially the International Organization for Standardization, but is commonly known as the International Standards Organization.

You should also pay attention to the following:

Issuing authority

In the case of New Zealand Standards, the SDO is Standards New Zealand (SNZ), which operates under the authority of the Standards Council of New Zealand. Standards only become valid documents when approved by the Standards Council. It is the Standards Council that is the subject of the Standards Act 1988.

Revisions

Consideration needs to be given to future revisions of the cited Standard. Standards are revised on average every seven years. Explicit statements in the legislation explaining the status of later editions of the Standard, or of amendments that might be issued to the Standard, are desirable. Although section 10(4) of the Standards Act 1988 requires the Standards Council to obtain the permission of the relevant Minister before it can revise, amend, or withdraw Standards that are cited in an Act or regulation, overseas SDOs are, of course, not similarly constrained.

It is common for the legislation that authorises the issue of regulations to specify aspects of incorporation by reference, including how subsequent amendments to incorporated instruments should be dealt with. It is useful, however, to keep in mind the level of understanding that readers of regulations will have of matters like subsequent amendments. Being as clear as possible when specifying incorporated material, within the limits of policy objectives, is always beneficial.

Be aware that SDOs may replace (supersede) a Standard with multiple Standards, each potentially with a different number and possibly a slightly different subject matter. As a result, a blanket statement to the effect that the legislation extends to all later versions of the Standard may lose relevance over time.

Checking

Always check that the Standard actually exists. Check the prefix, number, year and title. Sometimes a future Standard (in the form of a draft Standard) will be cited. A draft Standard has only a very short lifespan and can be difficult or impossible to obtain once its original purpose is achieved, so the citation must make it clear how the transition from the draft Standard to the published Standard will affect the legislation. Once published, the Standard will very often differ from the draft that preceded it.

Checking the existence and details of the Standard is best done by viewing an original hard copy or through the website of the issuing SDO. Many SDO websites can be accessed through the ISO website links page at www.iso.org/iso/home/about/iso_members.htm.

New Zealand and joint Australian and New Zealand Standards can be checked at www.standards.co.nz by entering the number of the Standard into the search box at the top of the page. Always take note of the status of the Standard. If it has been superseded or withdrawn, you may choose to reference a more recent edition.

Contact

Standards New Zealand is always happy to check the details and status of a Standard on your behalf:
Phone: 0800 782 632 Email: enquiries@standards.co.nz Web: www.standards.co.nz

Thanks to Craig Radford, Standards Solutions Specialist, Standards New Zealand, for supplying this article.

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March 2013: Incorporation by reference: Legislation Act 2012

Background

Subpart 2 of Part 3 of the Legislation Act 2012 (the subpart) will, when it comes into force,* generally authorise most instruments made under an Act to give effect to provisions contained in a wide range of documents, without having to set out those provisions in the instruments themselves. That technique is known as incorporation by reference. It has clear attractions, principally in its avoidance of unnecessary duplication. But the technique can, if not properly managed, give rise to problems:

  • First, the incorporated material may not be readily accessible.
  • Secondly, it may be unclear whether future changes to the incorporated material are automatically incorporated into the instrument.
  • Thirdly, the scope for consultation with those affected by the instrument is likely to be curtailed if extraneous material is brought into force without being set out in the instrument.
Application of subpart

The subpart applies to most kinds of subordinate instrument. "Instrument" is widely defined as any instrument that has legislative effect and that is authorised by an enactment, regardless of what it is called (see section 48(1)). The definition specifically mentions regulations, rules, Orders in Council, notices, bylaws, codes, and frameworks. The term framework as a name for an instrument may seem unusual but it is used to describe instruments in the Education Act 1989 (for example, the New Zealand Qualifications Framework) and also in the Accident Compensation Act 2001. The definition of instrument is therefore expansive, but it does exclude bylaws subject to the Bylaws Act 1910.

An instrument may incorporate material by reference in reliance on the subpart unless the empowering Act expressly provides to the contrary. In the absence of such an express exclusion, the subpart may be relied on even if the Act under which the instrument is to be made was enacted before the commencement of the subpart and even if that Act provides for incorporation of material by reference (see section 50). But the subpart does not limit the provisions of other enactments, such as the Standards Act 1988, which authorises the incorporation by reference in regulations or bylaws of standards promulgated by the Standards Council (see section 57).

What may be incorporated

The subpart authorises instruments to incorporate by reference:

  • a standard, framework, code of practice, recommended practice, or requirement originating from an international organisation or a national organisation, or prescribed in a country or jurisdiction or by any group of countries; or
  • any other written material that deals with technical matters and that can reasonably be regarded as being too large or impractical to include in, or publish as part of, the instrument.

(see section 49)

Availability of material proposed to be incorporated or incorporated

Material that is proposed to be incorporated by reference in an instrument or that has been incorporated must be made available in accordance with the subpart if the subpart is relied on as authority for the incorporation. The chief executive of the department or other agency promoting the instrument must:

  • make copies of the material available for inspection and purchase; and
  • make copies of the material available, free of charge, on an internet site maintained by or on behalf of the department or other agency, unless doing so would infringe copyright.

(see sections 51 and 52)

The chief executive may make copies of the proposed material available in any other way that he or she considers appropriate in the circumstances. This may be particularly appropriate in cases where, because of copyright reasons, the material cannot be freely published on the internet. In cases where there is no impediment to publication on the internet and publication on the internet is accordingly required, that requirement may be complied with by providing a hypertext link.
(see sections 51(2) and 52(3) and (4))

The ways in which the material is made available must be notified in the Gazette when it is proposed to incorporate material in an instrument and also once it has been incorporated in an instrument.
(see sections 51(1)(d) and (2)(b) and 52(2)(d) and (3)(b))

Consultation on proposed incorporation

Before material is incorporated by reference in an instrument, the chief executive of the promoting department or agency must allow a reasonable opportunity for persons to comment on the proposal to incorporate the proposed material and must consider any comments made.
(see section 51(1)(e) and (f))

Certainty of legislative effect of incorporated material

No change to material incorporated in an instrument has any legal effect unless a later instrument incorporates the change in accordance with the subpart.
(see section 53)

An instrument that incorporates material by reference is a disallowable instrument. However, the material itself does not have to be presented to the House of Representatives.
(see sections 56 and 55(2))

Evidentiary matters

The chief executive of the promoting department or agency must retain a copy of any material incorporated by reference in an instrument in reliance on the subpart and must certify it as a correct copy. The production of such a copy is, in the absence of evidence to the contrary, sufficient evidence of the material that has been incorporated in the instrument.
(see section 54)

Comment

The subpart will provide general authority for subordinate legislation to incorporate material by reference and will do this on a principled basis that complies with the principles formulated by the Regulations Review Committee and the Legislation Advisory Committee. It should generally remove the need for separate provisions in Bills authorising incorporation by reference. For that reason alone, it will receive a warm welcome from instructors and drafters alike.

*The subpart, and the other provisions of the Act not yet in force, is likely to come into force in the third quarter of this year. [Update: all provisions come into force on 5 August 2013 or before, with the exception of minor consequential amendments to the Biosecurity Act 1993.]

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March 2013: Disallowable instruments

Legislation Act 2012, subpart 1 of Part 3

Key points
  • The Legislation Act 2012 includes new provisions, to commence on or before 1 July 2014 (but likely to be in the third quarter of this year), on disallowance of items of subordinate legislation that are "disallowable instruments". [Update: all provisions come into force on 5 August 2013 or before, with the exception of minor consequential amendments to the Biosecurity Act 1993.]
  • The 2012 Act uses separate definitions for (a) publication of "legislative instruments" (in the new LI series replacing the SR series) and (b) disallowance of "disallowable instruments".
  • The new disallowance provisions replace the Regulations (Disallowance) Act 1989 (under which regulations were disallowed, for the first time ever, at the close of 27 February 2013).
  • The 2012 Act defines "disallowable instrument" substantively (by reference to legislative effect), which (a) avoids gaps in earlier, more formal, definitions and (b) enhances Regulations Review Committee (RRC) scrutiny.
  • Related changes will be made to the Standing Orders that define the RRC's functions
  • Every new empowering provision for regulations or another kind of subordinate legislative instrument needs to make clear that instrument's publication status and disallowance status.
  • This article introduces the 2012 Act, and summarises the new disallowance regime.
2012 Act combines provisions on legislation

The Legislation Act 2012 got Royal assent on 11 December 2012. On 12 December 2012, some of its provisions came into force, namely: Part 1 (general provisions); subpart 3 of Part 2 (revision); and most of Part 4 (provisions relating to the PCO and the repeal of the Statutes Drafting and Compilation Act 1920). Its other provisions, including subpart 1 of Part 3 (ss 37 to 47) on disallowable instruments, commence on 1 July 2014 or an earlier appointed date.

The Act's purposes include (s 3(a)) to bring together the main provisions of New Zealand legislation on the drafting, publication, and reprinting of legislation, and the disallowing of instruments. The 2012 Act will therefore replace (s 77(2)) the Regulations (Disallowance) Act 1989, under which regulations were disallowed for the first (and perhaps only) time on 28 February 2013: SR 2013/32. The Act implements most of the legislative recommendations made in two Law Commission reports:

New term: "disallowable instruments" - separate substantive definition strengthens scrutiny

As introduced on 25 June 2010, the Bill for the Act (162-1), in its explanatory note, said a key new defined term was:

"disallowable instrument, which has the meaning given in [section 38]. This term is used primarily in subpart 1 of Part 3 but is also used elsewhere in the Bill. The definition is intended to capture instruments that are [by definition publishable officially as legislative instruments], are expressly stated by an Act to be disallowable instruments, or have a significant legislative effect (within the meaning of [section 39]). Where an existing Act applies the Regulations (Disallowance) Act 1989 to a particular kind of legislative instrument, it is intended that the Schedule of this Bill will update that provision by stating that legislative instruments of that kind are disallowable instruments under subpart 1 of Part 3 of this Bill. So, the definition will need to be applied only if the empowering Act is silent about the status of the instrument for the purpose of disallowance".

In its 1 December 2010 report on the Bill (162-2), the Regulations Review Committee noted the Bill defines subordinate legislation separately and differently (and so does not continue the former, shared or "multi-purpose" definition of "regulations") for publication and disallowance purposes. The RRC was satisfied that the Bill would broaden the scope of disallowance, especially by covering instruments with "significant legislative effect"; a test that focuses on the substance of delegated legislation rather than its form or description, and reverses the former position that allowed delegated legislation to be excluded from the disallowance regime depending on how it is described.1

Speaking in the Bill's third reading debate on 5 December 2012, Hon Christopher Finlayson QC, Attorney-General, said: "The bill carries forward the existing regulations disallowance regime to allow Parliament to continue to oversee the use by the executive of delegated lawmaking powers. Very important is that it defines more clearly the nature of the subordinate legislation that will be the subject of the disallowance regime ... This has not always been clear, because some delegated legislation has been excluded from the disallowance regime on the basis of its form, rather than its effect. The bill defines a disallowable instrument to include an instrument that has significant legislative effect-that is, it affects the rights and obligations of the public. This has the effect of broadening the scope of the Regulations Review Committee's jurisdiction and strengthens parliamentary scrutiny of regulations and regulation-making powers."

The RRC's functions under the Standing Orders will be updated (by a Sessional Order effective when the 2012 Act's provisions commence) to reflect the new terminology of "disallowable instruments".2

What is a disallowable instrument? (sections 37 to 40)

Section 38 defines "disallowable instrument". In general, an instrument will be disallowable (under subpart 1 of Part 3) if the instrument:

  • is by definition publishable officially in the publication series for "Legislative Instruments" (as defined in s 4, and replacing the "Statutory Regulations" or "SR" publication series); or
  • is disallowable because of the operation of another enactment (for example, an Act may specifically state that an instrument is a disallowable instrument); or
  • has "a significant legislative effect", as defined in section 39.

Existing Acts that refer to the Regulations (Disallowance) Act 1989 are consequentially amended in the manner indicated by the Schedule so that they state whether or not an instrument is disallowable. So, the "significant legislative effect" test in section 39 will apply where an Act enables subordinate legislation to be made, but is (exceptionally) silent on the question of disallowance.

Section 39 defines significant legislative effect. To qualify under this definition, the effect of the instrument must be:

  • to create, alter, or remove (or to determine or alter the temporal application of) rights or obligations (as defined broadly by s 37); and
  • to determine or alter the content (or temporal application of) the law applying to the public or a class of the public.

In applying that test, the following must be disregarded: (a) the description, form, and maker of the instrument; (b) whether one or more of its provisions lapses unless confirmed by Act of Parliament; (c) whether it also contains provisions (for example, explanatory notes) that are administrative.

Section 40 gives some examples of how the temporal application of rights or obligations can be determined or altered. An example is an instrument that appoints a date on which specified statutory rights or obligations come into force. This therefore continues the current law as recognised, for example, in New Zealand Maori Council v Attorney-General [1996] 3 NZLR 140 at 164 (CA) (Commercial Radio case), as cited in New Zealand Maori Council v Attorney-General [2012] NZHC 3338 at [115] per Ronald Young J (Water Rights case) and [2013] NZSC 6 at [71].

Sections 38(1)(c), 39, and 40 will need to be applied only if the empowering Act is silent about the status of the instrument for the purpose of disallowance. Empowering Acts should always make clear, by express provision, an instrument's status for publication and disallowance purposes. The RRC regards unfavourably empowering Acts that leave unclear the disallowance status of instruments.

Tabling of legislative instruments and of instruments that Acts state are disallowable

Section 41 requires legislative instruments, and those instruments that are stated by an Act to be disallowable instruments, to be presented to the House of Representatives not later than the 16th sitting day after they are made. It replaces section 4 of the Regulations (Disallowance) Act 1989. Arrangements are in place to ensure that this happens for instruments published by the PCO.3 But material incorporated by reference in a disallowable instrument usually need not be tabled (see, for example, the exception in s 55(2) of the 2012 Act for material incorporated under s 49 of that Act).

How instruments are disallowed

Section 42 provides for actual disallowance by a resolution of the House of Representatives. A member of Parliament would start this process by giving notice of motion to disallow a regulation. Section 42 replaces section 5 of the Regulations (Disallowance) Act 1989.

Section 43 provides for automatic disallowance of an instrument where certain things do not happen within 21 sitting days after a notice of motion to disallow the instrument has been given. This process is activated if, at the end of that period:

  • the notice of motion has not been withdrawn; or
  • the motion has not been disposed of in some way by the House; or
  • Parliament has not been dissolved and has not expired.

Section 43 replaces section 6 of the Regulations (Disallowance) Act 1989.

Effect of disallowance

Section 44 provides that an actual disallowance or automatic disallowance of an instrument under subpart 1 of Part 3 has the same effect as a revocation. It follows that:

  • the earlier instrument is not revived
  • a new instrument can be made in the usual way.

Section 44 replaces section 7 of the Regulations (Disallowance) Act 1989.

Section 45 applies where the instrument being disallowed has amended an Act or other instrument, or has repealed an Act or revoked an instrument. In such a case, the earlier enactment is restored or revived. Section 45 replaces section 8 of the Regulations (Disallowance) Act 1989.

Amendment or substitution of instruments by House of Representatives

Section 46 empowers the House of Representatives to amend a disallowable instrument or revoke and replace the instrument. This power was exercised for the first time in 2008 to amend the Notice of Scopes of Practice and Related Qualifications Prescribed by the Nursing Council of New Zealand (see SR 2008/362). Section 46 replaces section 9 of the Regulations (Disallowance) Act 1989.

Notification of disallowance, amendment, or substitution

Section 47 requires any actual or automatic disallowance of a disallowable instrument and any amendment or replacement of an instrument under subpart 1 of Part 3 to be notified by the Clerk of the House of Representatives. The notice is published by the PCO (see, for an example, SR 2013/32). Section 47 replaces section 10 of the Regulations (Disallowance) Act 1989.

Disallowable instruments are a subcategory of "regulations" as defined in Interpretation Act 1999

Section 77(4) ensures that the Interpretation Act 1999 s 29 definition of "regulations" includes "disallowable instruments" (as it did "regulations" under the Regulations (Disallowance) Act 1989). For the purposes of an enactment (including, without limitation, the Interpretation Act 1999), a disallowable instrument is therefore generally both "a regulation" and "an enactment".

Consult PCO on making clear disallowance status of new kinds of subordinate legislation

Empowering Acts should always make clear, by express provision, an instrument's status for publication and disallowance purposes. If an instrument with a significant legislative effect is, for compelling reasons, not to be disallowable, an express provision is required to secure that outcome. The compelling reason may be that the instrument is made by the House of Representatives or is subject to a special affirmative resolution or disallowance regime. (An example is the disallowance regime in the National War Memorial Park (Pukeahu) Empowering Act 2012 ss 32 to 36.) Instructors are both welcome and encouraged to consult PCO on issues relating to disallowable instruments. 4

1 See Ross Carter, Regulations and Other Subordinate Legislative Instruments: Drafting, Publication, Interpretation and Disallowance (Occasional Paper No 20, New Zealand Centre for Public Law, Wellington, 2010): www.victoria.ac.nz/law/centres/nzcpl/publications/occasional-papers/publications/Carter.pdf.

2 The changes to the Standing Orders can be seen in the RRC's 6 April 2011 submission to the Standing Orders Committee on its 2011 Review of Standing Orders. The 2011 Review Report says (at p 48): "We generally support the amendments suggested by the Regulations Review Committee, and recommend that the House provide accordingly through a sessional order, when the Legislation Bill has been enacted and comes into force."

3 For more information on presentation of instruments not published in the SR or LI series but stated by an Act to be disallowable, see Presentation of papers to the House: Presenting regulations and deemed regulations on the Parliament website.

4 See also Ross Carter, Jason McHerron, and Ryan Malone, Subordinate Legislation in New Zealand (forthcoming, LexisNexis NZ Ltd, 2013), Chapter 11 (Disallowance, including amendment by resolution).

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March 2013: Subordinate legislation before, and under, the Legislation Act 2012

Before Legislation Act 2012Under Legislation Act 2012
Drafting: Instruments to be drafted by PCO
Statutes Drafting and Compilation Act 1920 s 4(1)(e)
Drafting: Instruments to be drafted by PCO
Legislation Act 2012 (LA) s 59(2) - s 59(2)(d) discretion
Incorporation by reference
General law

Special regimes
Incorporation by reference
General law
LA 2012 Part 3 subpart 2 - "instrument" (ss 48-49)
Special regimes
Publication
Acts and Regulations Publication Act 1989 (ARPA) "SR series"
[Statutory] "Regulations" (ARPA 1989 s 2)
Specific status provisions
Discretionary publication under ARPA 1989 s 14
Publication
LA 2012 "LI series"
"Legislative instruments" (LA 2012 s 4)
Specific status provisions
Discretionary publication under LA 2012 s 14
Tabling
Regulations (Disallowance) Act 1989 (RDA) s 4
Tabling
LA 2012 s 41
Disallowance
"regulations" - RDA 1989 s 2
Specific status provisions

Disallowance
"disallowable instruments" (LA 2012 ss 37 to 40)
Specific status provisions

Interpretation
Interpretation Act 1999 (IA) s 29 "regulations" - para (e)
Interpretation
IA 1999 s 29 "regulations" - new para (e)
Revocation of spent instruments
ARPA 1989 s 16 - "regulations" (s 16(3))
Revocation of spent instruments
LA 2012 s 15 - "instrument" (s 15(4))
Commencement and effective dates of Legislation Act 2012 provisions
  • On 12 December 2012 (day after Royal assent date), these provisions commenced: Part 1 (general provisions), subpart 3 of Part 2 (revision Bills), and Part 4 (PCO) except for Part 4 repeals, etc, related to publication, reprints, disallowance, and incorporation by reference
  • On 1 July 2014 or an earlier date appointed (likely to be in the third quarter of this year), these provisions commence: Subparts 1 and 2 of Part 2 (publication and reprints), Part 3 (subordinate legislation: disallowable instruments and incorporation of material by reference), and related Part 4 repeals, etc [Update: all provisions come into force on 5 August 2013 or before, with the exception of minor consequential amendments to the Biosecurity Act 1993.]
  • Section 79 lets the SR series run until end of year in which ss 11 and 12(2)(d) commence.

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March 2013: New Category 4 for Bills

Please note that a new category has been added to the 2013 Legislation Programme. A new "Category 4: To be passed under extended sitting hours" has been inserted. All Statutes Amendment Bills and all Treaty settlement Bills are listed in Category 4 for 2013.

Previous Categories 4 to 7 have all been moved down one place to be Categories 5 to 8. For example, what used to be Category 4, "To be referred to a select committee in 2013", is now Category 5, and so on.

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December 2012: Criminal Procedure Act 2011

The Criminal Procedure Act 2011 (the CPA) is expected to be fully in force by no later than 17 October 2013. A commencement date earlier than this may be appointed by Order in Council. Some selected aspects are already in force (see below).

The CPA:

  • provides for a new method of categorising offences for procedural purposes (replacing the summary/indictable distinction)
  • changes the procedure to be used for commencing a criminal proceeding
  • provides new limitation rules
  • introduces a formal case management process
  • provides legislative authority for courts to give defendants sentence indications
  • abolishes committal hearings but continues to provide for the filing of formal statements and oral evidence orders
  • rewrites appeal provisions with some substantive changes
  • replaces the provisions in the Criminal Justice Act 1985 relating to public access and restrictions on reporting
  • provides for the making of criminal procedure rules
  • changes some of the terminology used.
Existing criminal procedure provisions replaced by the CPA

The CPA revokes and replaces most of the Summary Proceedings Act 1957 and the provisions in the Crimes Act 1961 about procedure (Part 12) and appeals (Part 13). It also repeals Part 2A of the District Courts Act 1947 (criminal jurisdiction of District Courts in respect of indictable offences).

Categories of offences
  • Offences are no longer classified as summary or indictable. Instead, an offence will fall into one of four categories (numbered 1 to 4). See section 6 of the CPA. With the exception of offences in category 4 (which are the most serious offences and are listed in a schedule to the CPA), the category of an offence is determined by its penalty.
  • There will be no need for the offence provision to state the category that an offence is in. For example:
    • (old) "A person who [ ... ] commits an offence and is liable on summary conviction to [ ... ]"
    • (new) "A person who [ ... ] commits an offence and is liable on conviction to [ ... ]".
  • The category that an offence is in determines the basic procedure that applies to it. See section 4 of the CPA for an overview.
Infringement offences
  • Infringement offences proceeded against by the filing of a charging document are category 1 offences. See section 6.
  • If a court hearing is requested in relation to an infringement offence where an infringement notice was issued, the CPA applies. See section 21(8) of the Summary Proceedings Act 1957 (as to be amended by the Summary Proceedings Amendment Act (No 2) 2011).
  • Note that the CPA provides that "infringement offence" has the meaning given to it in section 2 of the Summary Proceedings Act 1957. The decisions in Wallace Corporation v Waikato Regional Council, Builders Corner and Total Solutions v Department of Labour, and Down v R have provided that not all infringement offences come within that definition.
  • Sections 21 and 78B of the Summary Proceedings Act 1957 are still in force. Section 78A (no conviction to be recorded for infringement offence) is repealed and replaced by section 375 of the CPA.
Procedure for commencing criminal proceedings

The CPA continues the current default position that any person may commence a criminal proceeding. See section 15.

Proceedings will be commenced by the filing of a charging document - replacing the laying of an information and filing of an indictment.

Limitation periods for commencing criminal proceedings

The CPA has new rules about limitation periods. See section 25. Many Acts continue to provide different limitation periods.

Case management

Subpart 3 of Part 3 of the CPA provides for a case management process to commence if a defendant charged with a category 2, 3, or 4 offence pleads not guilty. Case management involves the completion of a case management memorandum and in some cases a case review hearing in court.

Sentence indications

A defendant may apply for a sentence indication. This is a statement by the court that, if the defendant were to plead guilty to the offence alleged in the charge or any other specified offence, the court would impose a particular type and quantum of sentence. These provisions came into force on 5 March 2012.

Abolition of the committal stage

There is no longer a step in the proceeding known as committal for trial (also formerly known as preliminary hearings or depositions hearings).

Formal statements will still be required to be filed by the prosecution in any case going to a jury trial (currently a part of the committal process).

Appeals

Part 6 of the CPA carries over most existing criminal appeal rights but rationalises appeals at the lower end. Appeals from Justices of the Peace or Community Magistrates will be heard by a District Court presided over by a District Court Judge. Existing provisions about appeals against existing pre-trial decisions, appeals against conviction, and appeals against sentence are largely carried over (subparts 2 to 4). Appeals against a finding of or sentence for contempt of court, appeals against costs orders, and appeals against suppression orders are revised and dealt with in their own subparts (subparts 5 to 7). Appeals on questions of law will no longer involve a case-stated procedure. New provision is made for the reference by the Solicitor-General of questions of law in criminal matters to the Court of Appeal or the Supreme Court (subpart 11).

Public access and restrictions on reporting

The provisions in subpart 3 of Part 5 of the CPA replace various provisions in the Crimes Act 1961, the Criminal Justice Act 1985, and the Summary Proceedings Act 1957. Beginning with the general rule that proceedings are open to the public, the provisions deal with the closing of the court to the public in certain cases and orders relating to the publication of evidence. The new rules came into force on 5 March 2012.

Rules

The CPA provides for the making of rules about criminal procedure. This process is a Rules Committee process. See section 386. The new rules (which will come into force at the same time as the rest of the CPA) will apply to criminal proceedings in a District Court or the High Court. It is likely that the existing rules governing criminal appeals to the Court of Appeal or the Supreme Court will remain in place and be consequentially amended by separate sets of rules.

Terminology
  • Charging document filed: A criminal proceeding is commenced by the filing of a charging document, not the laying of an information.
  • Defendant: A person charged with an offence is called a defendant. The term "accused" is no longer used.
  • Prosecutor: The person conducting a proceeding against a defendant is called the prosecutor. The term "informant" is no longer used (except in the provisions about infringement offences that remain in the Summary Proceedings Act 1957).
  • Trial: The substantive hearing of an offence is referred to as the "trial" in all cases. The terms "summary hearing" and "defended hearing" (previously used in legislation or in texts etc in relation to the substantive hearing for a summary offence) are not used. The term "hearing" is widely used in the CPA. It includes a trial, but is wider than that - for example including any pre-trial hearing.
  • Crime: Although the term "crime" remains in some contexts - for example the Crimes Act 1961 - the term to use is "offence". The definition of "crime" in section 2 of the Crimes Act 1961 is repealed. That definition provided that a crime is "an offence for which the offender may be proceeded against by indictment".

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October 2012: Deemed Regulations

Presentation of Deemed Regulations to the House

All Regulations must be presented to the House not later than the 16th sitting day after the day on which they are made. This requirement includes Deemed Regulations. The agency responsible for the regulations must arrange for the responsible Minister to present them to the House.

Two copies of any Deemed Regulation should be forwarded to the responsible Minister by the agency responsible for its promulgation. The Minister's office should follow the established procedure for the presentation of a non-parliamentary paper. This involves the Minister's office giving the Bills Office the go-ahead to present the Deemed Regulation.

Forty copies must be delivered to the Office of the Clerk (attention the Bills Office) on the morning of the day on which the Deemed Regulation is due to be presented to the House.

However, there is some flexibility about the number of copies required by the Bills Office, particularly for very large documents. The Bills Office encourages agencies to discuss requirements with them-contact Kathy Kelly, Parliamentary Officer (Papers), phone 04 817 9437.

For more about the process for presenting papers to the House, see Presentation of papers to the House ...

Keep the PCO informed

Links to Deemed Regulations are now provided through the New Zealand Legislation website.

To keep the links up to date, we contact agencies regularly to check for any changes. But we only contact those agencies that we know make Deemed Regulations. If we are not aware that your agency administers Deemed Regulations, we won't contact you and your Deemed Regulations won't appear on the website.

If you identify any possible gaps or inaccuracies, please let us know. Contact Derek McGuinness, phone 04 817 9129, or Contact us.

More about notifying Deemed Regulations ...

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July 2012: Criminal infringement regimes: Ensuring pattern and clarity by instructing on key requirements

In Down v R [2012] NZSC 21 at [36], William Young J's "dispiriting conclusion" was that criminal infringement regimes lack consistent legislative pattern. The Judge also expressed the "view that those responsible for the drafting ... have sometimes lost sight of the Summary Proceedings Act [1957 (the SPA)] provisions". A comprehensive legislative review is, the Judge suggested, warranted.

The PCO has checked its current drafting practice to ensure that it is consistent and effectual in relation to the key points at issue in Down. This check of drafting practice raises, if you are instructing the PCO in respect of criminal infringement regimes, these key requirements:

  • Ensure proposals to create or vary criminal infringement regimes have been consulted on with the Ministry of Justice, and are covered, fully, by specific policy approvals.
  • Indicate the intended process for prosecuting the infringement offences, especially if that process departs from the standard SPA infringement offence process (say, if infringement offences are to be prosecutable only by infringement notice, or a special defence is needed).
  • Indicate the intended penalties for the infringement offences, especially if they depart from the usual pattern of infringement fee or (if a hearing occurs) fine up to a maximum and any other orders, plus prescribed costs (say, if an infringement fee will be the only penalty, or additional consequences, such as demerit points or forfeiture, may or must follow).
  • The Down case shows some Acts' criminal infringement regimes are "independent", so their offences are not for SPA purposes infringement offences to which the SPA s 21(1)(a) leave requirement and the SPA s 78A bar on convictions apply. If the prosecutor proceeds by laying an information or (after full commencement of the Criminal Procedure Act 2011) filing a charging document, no leave is required for the prosecution, and a conviction and criminal record can be entered and created. So, for an independent infringement offence, whether the prosecutor seeks a conviction and a sentence dependent on a conviction (such as a sentence of imprisonment) is, as Justice McGrath says in Down (at [30]), "entirely a matter of prosecutorial judgment in every case".
  • Indicate if you propose to create independent infringement offences that, if the prosecutor chooses, can be prosecuted (with or without leave under the SPA s 21(1)(a)) by laying an information or filing a charging document, and that can result in a conviction.
  • BUT NOTE THAT the Ministry of Justice has indicated that it is strongly opposed to the creation of new independent regimes - which can result in a conviction - pending its review of infringement regimes.
  • Infringement offences should not be punishable by imprisonment. If imprisonment is an appropriate penalty for serious cases, it can attach to non-infringement offences for the same conduct as is covered and punished (if less serious) by the infringement offences.
  • Indicate, for any regime (SPA or independent), whether the SPA s 21(1)(a) leave requirement is to apply for an offence prosecuted by laying an information or filing a charging document.

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July 2012: Amended Standing Orders: Implications for first reading speeches

In order to ensure that select committees have sufficient time to consider Bills, the Standing Orders now provide that Ministers' instructions to select committees and/or reduced select committee consideration of Bills are debatable motions.

For example, if the Minister in charge of a Bill intends to reduce the amount of time that the committee has to consider the Bill to less than four months, a debate is allowed that is separate from the first reading debate. Members may speak for ten minutes in this debate, which is not time-limited and concludes when no further members seek the call or when a closure motion has been attempted.

It will be necessary to allow sufficient House time for this debate when planning a Bill's timetable.

For more information on first reading debate procedures, see the Cabinet Office circular CO (12) 4.

See also a summary in the October 2011 PCO Quarterly of the changes to Standing Orders that took effect from 21 October 2011.

The Standing Orders of the House of Representatives are available from the Parliament website.

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April 2012: Bill of Rights vetting: earlier engagement

Section 7 of the New Zealand Bill of Rights 1990 (NZBORA) requires the Attorney-General to report to the House of Representatives wherever a Bill appears to be inconsistent with that Act. The Ministry of Justice provides advice to the Attorney-General on the consistency of all Bills with NZBORA (except when the Ministry is the instructing department, when Crown Law provides the advice). The Ministry also assists instructing departments to eliminate or mitigate potential human rights problems with draft Bills.

From now on, when the PCO receives drafting instructions for a Bill it will notify the Ministry and provide the contact details for the instructing department. The Ministry will then contact the instructing department to discuss the best way to deal with the Bill, including timing. We hope this will assist instructing departments and the Ministry to ensure human rights issues are addressed and advice to the Attorney-General is as timely as possible.

For more information about NZBORA, see the booklet The Handbook of the New Zealand Bill of Rights Act 1990 (available on request from publications@justice.govt.nz). If you have any questions about the vetting process, feel free to get in touch.

David Crooke
Vetting Co-ordinator
Ministry of Justice
phone 04 494 9912

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July 2011: Procedure for introducing a Bill

When a Government Bill is ready for introduction, the process is set in motion by the drafter. It is provided here as some useful background for instructors:

The drafter requests that the Bill be printed for the House, and arranges for two copies to be sent to the Leader of the House.

The drafter also sends copies to the Prime Minister's Office, the Minister in charge of the Bill, the Bill of Rights team at the Ministry of Justice, and the instructors.

Under Standing Order 270 [now Standing Order 272], a Government Bill is introduced on a sitting day by the Leader of the House informing the Clerk by 1 pm on that day of the Government's intention to introduce the Bill. One of the Leader of the House's copies is attached to the form advising of the intention to introduce. The Office of the Clerk receives separately the House copies of the Bill, which are embargoed until the introduction of the Bill is announced in the House shortly after it starts sitting.

If the Bill is to be introduced on a working day on which the House is not sitting, then the 1 pm limitation does not apply. However, if the Bill is to be introduced outside of normal working hours, the drafter will have to make special arrangements with the Office of the Clerk.

The Bill will normally be published on the New Zealand Legislation website on the day of introduction.

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September 2010: Avoiding discrepancies between commentary and Bill

We have noted a developing trend for any discrepancies between the reported-back version of a Bill and its commentary to be used by interested parties as a reason to press for amendments to the Bill, or later, to the Act.

It is therefore critical for departmental officials to check the commentary carefully before the select committee reports back to the House, and to discuss any discrepancies between commentary and the Bill with the PCO.

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